ARCHIVED - Formative Evaluation of the National Collaborating Centres for Public Health Program (NCCPH)

Appendix B: Document Review Template

**Document Review Template for PHAC Secretariat**
Planned or expected activities/outputs	Type of expectation		Completed			Notes/Content Highlights
Site visits are conducted periodically or based on the results of risk assessment or progress/narrative reports. *Financial audit/review is conducted periodically or based on the results of risk assessment or progress/narrative reports or as requested by the Directorate.
	Required	Self-determined	Yes	Underway	Name/File name
Establish program logic model
Establish Advisory Council
Establish National Collaborating Centres
Complete Funding Approval Form (FAF)
Conduct annual risk assessment for each NCC
Review & approve NCC deliverables
Environmental Scan
NCC annual work plans
Semi annual progress/narrative reports
Budget Review
Strategic Plan (if developed)
Conduct NCC site visits^{Table 1 - Footnote 1 *}
Conduct financial audit/review^{Table 1 - Footnote 2 **}
Report to Parliament annually
Conduct Formative Evaluation
Conduct Summative Evaluation						Future activity
Other: (e.g., develop NCC reporting templates)

**Document review template for National Collaborating Centres**
Planned or expected activities/outputs	Type of expectation		Completed
	Required	Self-determined	Yes	Underway	Name/File name
Contribution Agreement (CA)
Proposal/RFP
Work plan (includes Cash flow forecast)
Needs assessment/Environmental scan
Strategic plan
Progress/narrative report (May 15), including:
Annual evaluation
Annual audit report
Year end record of expenditures (actual spending)
Copies of products and materials
Progress/narrative report (Oct. 20), including:
Cash flow forecast (projected spending) and record of expenditures (actual spending)
Annual update on projected spending (Jan. 20)
Asset Report – not required until 2009
Site specific products/accomplishments (from May 15 progress report)